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AI-Savvy Real Estate Virtual Assistant (Admin + Lead Support)

Assist World
Part-time
Remote
Philippines and South Africa
$500 - $700 USD monthly
Real Estate Virtual Assistant
Role Overview
We are seeking a highly capable, AI-savvy Virtual Assistant to support a growing real estate investment business. This role blends administrative support, CRM management, light outbound calling, AI workflow support, and process documentation. The ideal candidate is comfortable working independently, understands real estate lead workflows, and is excited about using AI tools and automation to improve deal analysis and operations. This role will start part-time and has strong potential to grow into a full-time position based on performance and impact.

Core Responsibilities
AI & Deal Support
● Assist in building and maintaining AI-assisted workflows (“mini AI agents”) to help analyze real estate deals
● Support deal qualification by organizing inputs, outputs, and criteria used to decide whether to move forward or pass
● Work with AI tools to streamline decision-making and operational efficiency
● Learn and adapt to new AI tools as workflows evolve

CRM & Lead Management
● Manage and update CRM records (GoHighLevel)
● Respond to inbound inquiries from potential sellers and buyers
● Ensure leads are properly tracked, followed up on, and routed
● Surface high-priority leads and time-sensitive opportunities

Outbound Calling & Lead Follow-Up
● Conduct warm outbound calls using provided lead lists
● Make calls during optimal windows based on target time zones
● Occasionally assist with sourcing leads via social platforms (e.g., Facebook groups) as trust and autonomy increase
● Maintain professionalism and strong phone presence (clear English, neutral accent)
Note: Cold calling is limited to a small portion of the role (approx. 2–3 hours/day max) and will not be the primary focus.

SOPs & Documentation
● Help organize, finalize, and document SOPs
● Consolidate existing processes into a centralized, easy-to-use system
● Create clear internal documentation to support delegation and scale

Administrative Support
● General admin tasks as needed to support daily operations
● Inbox and task follow-up support to ensure nothing slips through the cracks
● Assist with process improvement and workflow organization

Tools & Platforms (Experience or Willingness to Learn)

    • CRM: GoHighLevel
    • AI / Automation Tools (experience with some preferred):
      • ○ ChatGPT / Claude
      ○ Zapier
      ○ n8n
      ○ Trello
      ○ ElevenLabs
    • Social platforms (for lead research when required)

Must-Have Qualifications

    • Strong English communication skills (spoken and written)
    • Prior experience with CRM systems
    • Comfort making outbound calls
    • Demonstrated interest or experience using AI tools and automation
    •  Highly organized, proactive, and detail-oriented
    • Able to work EST-aligned hours

Nice-to-Have Qualifications

    • Real estate or wholesaling industry experience
    • Prior cold/warm calling or lead qualification experience
    • Experience documenting SOPs or internal processes
    • Familiarity with AI-driven workflow automation
    • Growth mindset and interest in expanding responsibilities

Growth & Incentives

    • Clear path from part-time to full-time
    • Performance-based bonuses tied to closed deals
    • Increasing autonomy and responsibility over time
    • Long-term opportunity for a trusted, core support role

Ideal Candidate Profile

    • This role is best suited for someone who:
    • Enjoys combining tech, AI, and operations
    • Is comfortable wearing multiple hats
    • Wants to grow alongside a fast-moving business
    • Values incentives, ownership, and long-term collaboration
$500 - $700 a month
Industry: Real Estate Investment
Time Zone: Eastern Time (EST) alignment required
Hours: Part-time to start (20 hrs/week), with clear path to full-time
Compensation: Competitive + performance-based bonuses

Why Join Assist World?

100% REMOTE
$50 birthday bonus
$200 testimonial bonus
$300 tenure bonus every 6 months
$500 entry monthly raffle
NO TRACKER. NO PROBLEM
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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