Assistant Commercial Property Manager (Offshore)

Optimus Property Management Inc is seeking an Assistant Commercial Property Manager to support a large commercial real estate portfolio based in Los Angeles. This role focuses on administrative, financial, and operational support across multiple properties, helping ensure accurate reporting, tenant communication, and day-to-day portfolio management.

The position is designed for candidates with property management or real estate support experience who can operate within structured systems and maintain accuracy across multiple responsibilities.

Key responsibilities may include:

Administrative & Systems Support

• Maintaining property records, lease files, and tenant documentation
• Updating and managing data within property management systems such as AppFolio
• Tracking lease expirations, renewals, and rent escalations
• Preparing internal reports and summaries

Tenant & Maintenance Coordination

• Responding to tenant inquiries in a timely and professional manner
• Coordinating maintenance requests and tracking progress
• Supporting tenant onboarding and documentation setup

Financial & Reporting Support

• Assisting with rent tracking and delinquency reporting
• Supporting accounts receivable monitoring and follow-ups
• Assisting with invoice processing and expense tracking
• Preparing basic financial reports and summaries

Lease Administration & Compliance

• Abstracting leases and entering key terms into systems
• Tracking insurance certificates and compliance requirements
• Supporting CAM reconciliations and documentation

Vendor & Operations Coordination

• Maintaining vendor records and contracts
• Assisting with obtaining bids and proposals
• Tracking recurring services and operational schedules

Required background:

• Bachelor’s degree (Business, Real Estate, Finance, or related field preferred)
• 2+ years of property management or real estate support experience
• Strong proficiency with Excel and property management systems (AppFolio preferred)
• High attention to detail, especially with financial and lease data
• Strong written communication skills
• Ability to follow structured workflows and manage multiple priorities

Preferred experience:

• Experience supporting U.S. commercial real estate portfolios
• Familiarity with CAM reconciliations and lease abstraction
• Exposure to financial reporting and property-level analysis

Additional details:

• Full-time remote offshore position
• Must be based in the Philippines
• Must be available during U.S. Pacific Time business hours
• Supports a commercial portfolio of 20+ properties

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