Real Estate Transaction Coordinator (Investor Deals)

Ollie Offer is seeking a Real Estate Transaction Coordinator to manage investor transactions from contract through closing while supporting operational systems in a growing real estate investment company.

This role focuses on coordinating deals, maintaining timelines, and ensuring all transaction details are executed accurately. The position also includes supporting the development of internal workflows, systems, and processes as the company scales.

Key responsibilities may include:

Transaction Management

• Managing real estate transactions from contract through closing
• Coordinating with sellers, buyers, agents, lenders, and title companies
• Tracking deadlines, contingencies, and closing timelines
• Ensuring contracts, disclosures, and addenda are completed accurately
• Ordering and coordinating inspections, reports, and required documentation

Operations & Systems Support

• Documenting processes, SOPs, and workflows
• Supporting the development of scalable operational systems
• Identifying inefficiencies and recommending improvements

Investor & Listing Support

• Preparing MLS listing inputs and property documentation
• Maintaining compliance and organized transaction files
• Assisting with contracts and document execution

Communication & Client Experience

• Acting as a primary point of contact throughout transactions
• Providing updates and resolving issues proactively
• Maintaining professional communication with all parties

Administrative & CRM Management

• Keeping CRM and transaction dashboards updated
• Maintaining organized digital files and records
• Preparing internal reports and transaction summaries

Required background:

• 1–3+ years of experience as a Transaction Coordinator, Title Processor, or similar role
• Strong understanding of real estate transaction workflows and investor deal structures
• Experience with assignments, wholesaling, novations, or similar transactions
• Strong organizational skills and attention to detail
• Ability to manage multiple transactions simultaneously
• Proficiency with CRM systems and digital document platforms

Preferred experience:

• Experience building SOPs and operational workflows
• Familiarity with platforms such as Salesforce, Skyslope, or Dotloop
• Experience in real estate investing environments
• Knowledge of the Tampa Bay / Florida real estate market

Compensation:

• $48,500 – $58,400 per year (estimated range)
• Additional per-file and performance-based compensation may apply

Additional details:

• Full-time remote or hybrid role
• Startup-style environment with growth opportunities
• Flexible schedule depending on transaction timelines

This job listing is shared by REVA Hire as a third-party referral. REVA Hire is not the hiring company and does not manage the hiring process or employment terms.