Transaction Coordinator (Utah Real Estate)

Sumsion Real Estate is seeking an experienced Transaction Coordinator to manage residential, commercial, and lease transactions from contract through closing. This full-time remote position is responsible for keeping transaction files organized, deadlines on track, and communication moving between clients and the professionals involved in each closing.

Responsibilities include monitoring contingencies and earnest money deadlines, coordinating inspections and appraisals, managing disclosures and transaction documents, preparing closing materials, and following up with lenders, title companies, inspectors, appraisers, and other transaction partners. The coordinator will also maintain accurate CRM and file records, provide regular status updates, and flag potential transaction issues before they affect a closing.

Candidates must have at least five years of real estate transaction coordination experience and a demonstrated ability to manage multiple active files against firm deadlines. Strong written and verbal communication, attention to detail, reliable follow-through, and a dedicated remote work setup are required. Experience with platforms such as KW Command, MLS systems, GoHighLevel, Notion, Canva, or AI-enabled workflows is preferred.

This position requires 40 hours per week during 9:00 AM–5:00 PM Mountain Time, Monday through Friday, along with limited availability for urgent transaction matters outside normal hours. The employer also requires use of Hubstaff for work monitoring and has specific responsiveness, workspace, equipment, and connectivity requirements. Applicants should review these expectations carefully before applying.

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